Q. Some years ago, our Community of Property Owners had the same problem regarding proxy votes as your earlier questioner.
When residents realised that their wishes were not necessarily carried out by the proxy holder, discontent arose.
When I became president, I instructed our administrators to include all Agenda items on the proxy form. Voters could then put a tick against each item to vote Yes/No/Abstain. This ensures that their wishes are respected.
This system is normal practice among large corporations for their AGM, particularly for electing committee/board members. We have used this method for many years and it works.
R N (Costa Blanca)
A. Thank you for your excellent suggestion. The proxy forms with the Agenda items can be sent out to the community members as part of the information package announcing the Annual General Meeting, which should include the Minutes of the previous meeting, the Agenda itself, the financial report and the proposed budget for the coming year.
The member can then deliver the filled-in and signed form to the person he wishes to vote his proxy at the AGM. The forms are collected at the end of the meeting.